30th Anniversary Conference
BioCycle REFOR15

ADVANCING ORGANICS RECYCLING

Composting • Anaerobic Digestion
Food Recovery & Recycling
Healthy Soils • Clean Energy
Compost, Biogas & Digestate Markets

April 4, 5, 6, 7, 2016 | San Diego, California | Town & Country Resort

Exhibitor Manual

Updated 3.9

Click here for pdf version of this information

Questions?
Teri Sorg-McManamon 610-967-4135 ext. 33

Exhibit Setup and Registration

Monday, April 4, 2016
4:00 PM – 9:00 PM

All exhibits must be
completely set up by 9:00 PM
on Monday, April 4, 2016

 

Exhibit Hall Schedule

Tuesday, April 5, 2016
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:30 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break

Wednesday, April 6, 2016
  7:30 – 8:30 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:30 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  5:00PM   Tear down

Exhibit Ballroom open all day during Conference sessions on Tuesday and Wednesday, April 5 and 6.
Continental breakfast, Buffet lunch and Coffee breaks held in Exhibit Ballroom

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22

 

Exhibit ShippingTo Conference

Ship material to Town & Country to arrive by April 1, 2016
Receiving hours: Monday-Friday between 9am and 4pm. The hotel provides 3 free days of storage, otherwise, the fee is $25/day/shipment. There is a service fee for incoming and outgoing materials, the service fee is per piece: 1-10 lbs = $5; 11-30 lbs = $10; 31-50 lbs = $15; over 50 lbs = $25. Cases = $25; Pallets = $100.

Address shipping labels: Town & Country Resort, 500 Hotel Circle North, San Diego, CA 92108 HOLD FOR: Guest Name and Exhibitor company, BIOCYCLE WEST COAST16, April 4-7.


Conference Venue
Town & Country Resort

500 Hotel Circle North
San Diego, California 92108
(619) 291-7131

BIOCYCLE WEST COAST16 Conference will be held at the Town & Country Resort where exhibits will be located in the hotel ballroom.


Hotel Room Reservations
Please request BioCycle Conference Discounted Room Rate.
Single/double $121/night + tax. Room block to be released on March 11.
Call (619) 291-7131 or reserve online


Exhibit Registration Includes
Exhibit registration fee of $1695 includes:
 • One 7' (deep) x 10' (wide) booth space (located in carpeted ballroom)
• Free WiFi access in conference area
• 8' Back Drape and 3, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two  Conference registrations (includes attendance of sessions, lunches, breakfasts)
• Note: Electricity is an additional $115
A maximum of two companies/organizations is permitted to share one exhibit space.


This Is A Tabletop Show
(Banners, literature, video monitors, etc.)
• All shipments subject to receiving and storage fees

If you plan to display light equipment, adherance to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• There is a pallet jack, NO forklift. Removal of contents is responsibility of exhibitor.
• There is limited space for crate storage, crates may be stored on the outside dock.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving and storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.


Audiovisual Services
Television, large computer monitors can be ordered by contacting Ryan Weddle, AVMS: phone: 619-502-7045, mobile: 619-602-1683; email


Cancellation Policy
$1,695.00 Refund If Cancelled By January 1, 2016
$1,271.25 Refund If Cancelled By February 5, 2016
$0.00 Refund If Cancelled By February 6, 2016


Parking
Hotel guests, $9.00/day(50% discounted rate); Non-hotel guests, $10.00/day (50% discounted rate)


Airport Transportation
Super shuttle to/from San Diego Int'l Airport, $11.00 per person one way; Taxi service, $25-35 one way to/from airport


Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and
DoubleTree by Hilton Boston North Shore and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither BioCycle nor the DoubleTree by Hilton Boston North Shore maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.


Terms And Conditions
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and
Town & Country Resort and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither BioCycle nor the Town & Country Resort maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.